Publication Ethic & Malpractice Statement
Our Publication Ethics and Publication Malpractice Statement is based on the Best Practice Guidelines for Conference Proceedings Editors and the position statements developed by the Committee on Publication Ethics COPE's Best Practice Guidelines.
- The Author is responsible for the research they have been done and for the results described in the paper;
- If the article is a join work of several authors (co-authors), the Author who submits the article declares that any person named as author (co-author) of the Article is aware about the requirements of this agreement and has agreed to being so named;
- The Author warrants that the article does not infringe upon any copyright, contains no libellous or otherwise unlawful statements, and does not otherwise infringe on the rights of others;
- The Author transfers the copyright for this publication/article to the Publisher;
- The Author licenses to the Publisher the right to distribute the Article as a part of SGEM Conference proceedings or archive or any other issue managed by the SGEM Scientific Committee;
- The Author has the rights to:
- Distribute non-commercially individual hard copies of the article to the interested parties, with proper citation to the published source.
- Use, after publication, part or all of the Article, providing a proper acknowledgement to the source and to the Publisher.
Authors of reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A paper should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behaviour and are unacceptable.
Data Access and Retention
Authors are asked to provide the raw data in connection with a paper for editorial review, and should be prepared to provide public access to such data and should in any event be prepared to retain such data for a reasonable time after publication.
Originality and Plagiarism
Authors should ensure that submitted work is original and has not been published elsewhere in any language, and if the authors have used the work and/or words of others that this has been appropriately cited or quoted.
Applicable copyright laws and conventions should be followed. Copyright material (e.g. tables, figures or extensive quotations) should be reproduced only with appropriate permission and acknowledgement.
Multiple, Redundant or Concurrent Publication
An author should not in general publish manuscripts describing essentially the same research in more than one journal or primary publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behaviour and is unacceptable.
Acknowledgement of Sources
Proper acknowledgement of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work.
Authorship of the Paper
Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors.
The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included on the paper, and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.
Therefore author/s should fill in and send the Publishing Copyright Agreement to the SGEM Review Committee by e-mail or fax.
If the work involves chemicals, procedures or equipment that have any unusual hazards inherent in their use, the author must clearly identify these in the manuscript.
Reporting of research involving humans or animals
Appropriate approval, licensing or registration should be obtained before the research begins and details should be provided in the report (e.g. Institutional Review Board, Research Ethics Committee approval, national licensing authorities for the use of animals).
If requested by editors, authors should supply evidence that reported research received the appropriate approval and was carried out ethically (e.g. copies of approvals, licenses, participant consent forms).
Researchers should not generally publish or share identifiable individual data collected in the course of research without specific consent from the individual (or their representative).
The appropriate statistical analyses should be determined at the start of the study and a data analysis plan for the pre-specified outcomes should be prepared and followed. Secondary analyses should be distinguished from primary analyses and those set out in the data analysis plan. Researchers should publish all meaningful research results that might contribute to understanding.
Disclosure and Conflicts of Interest
All authors should disclose in their manuscript any financial or other substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed.
Fundamental errors in published works
When an author discovers a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper.
Editors should evaluate manuscripts exclusively on the basis of their academic merit. An editor must not use unpublished information in the editor's own research without the express written consent of the author. Editors should take reasonable responsive measures when ethical complaints have been presented concerning a submitted manuscript or published paper.
Peer review assists the editor in making editorial decisions and through the editorial communications with the author may also assist the author in improving the paper.
Any selected referee who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible should notify the editor and excuse himself from the review process.
Any manuscripts received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorized by the editor.
Standards of Objectivity
Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.
Acknowledgement of Sources
Reviewers should identify relevant published work that has not been cited by the authors. Any statement that an observation, derivation, or argument had been previously reported should be accompanied by the relevant citation. A reviewer should also call to the editor's attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.
Disclosure and Conflict of Interest
Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.
SGEM Editors will take reviewer misconduct seriously and pursue any allegation of breach of confidentiality, non-declaration of conflicts of interest (financial or non-financial), inappropriate use of confidential material, or delay of peer review for competitive advantage. Allegations of serious reviewer misconduct, such as plagiarism, will be taken to the institutional level.
The SGEM Review Committee, is responsible for deciding which of the articles submitted to the journal should be published. The Review Team may be guided by the policies of the journal's editorial board and constrained by such legal requirements as shall then be in force regarding libel, copyright infringement and plagiarism. The Review Team may confer with other editors or reviewers in making this decision.
An editor at any time evaluate manuscripts for their intellectual content without regard to the nature of the authors or the host institution including race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.
The editors and any editorial staff must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate. SGEM operates a web-based submission system, which is run in a way that prevents unauthorized access. In the case of a misconduct investigation, SGEM may disclose material to third parties (e.g., an institutional investigation committee or other editors).
SGEM does not disclose reviewers’ identities. However, if reviewers wish to disclose their names, this is permitted.
Disclosure and conflicts of interest
Unpublished materials disclosed in a submitted manuscript must not be used in an editor's own research without the express written consent of the author.
When genuine errors in published work are pointed out by readers, authors, or editors, which do not render the work invalid, a correction (or erratum) will be published as soon as possible. The online version of the paper may be corrected with a date of correction and a link to the printed erratum. If the error renders the work or substantial parts of it invalid, the paper should be retracted with an explanation as to the reason for retraction (i.e., honest error).
Ensuring the integrity of the published record – suspected research or publication misconduct
If serious concerns are raised by readers, reviewers, or others, about the conduct, validity, or reporting of academic work, SGEM Team will initially contact the authors and allow them to respond to the concerns. If that response is unsatisfactory, SGEM will take this to the institutional level. In cases when concerns are very serious and the published work is likely to influence clinical practice or public health, SGEM may consider informing readers about these concerns, by issuing an ‘expression of concern’, while the investigation is ongoing. Once an investigation is concluded SGEM will publish comment that explains the findings of the investigation. SGEM may decide to retract a paper if the Editorial Board is convinced that serious misconduct has happened even if an investigation by an institution or national body does not recommend it.
SGEM will respond to all allegations or suspicions of research or publication misconduct raised by readers, reviewers, or other editors. Cases of possible plagiarism or duplicate/redundant publication will be assessed by the journal. In other cases, SGEM may request an investigation by the institution or other appropriate bodies (after seeking an explanation from the authors first and if that explanation is unsatisfactory).
Retracted papers will be retained online, and they will be prominently marked as a retraction in all online versions, including the PDF, for the benefit of future readers.
PUBLISHING COPYRIGHT AGREEMENT
Author/s should fill in and send the Publishing Copyright Agreement to the SGEM Review Committee by e-mail or fax. This signed statement must be received by SGEM Review Committee when manuscript is accepted for review for possible publication in SGEM Conference Proceedings. Authors of manuscripts will assign Transfer of copyright Agreement to SGEM Scientific Committee the permanent right to distribute their papers, but they will retain their copyright. After the paper has appeared in SGEM Conference Proceeding, authors may republish their texts as long as they clearly acknowledge SGEM as the original publisher and the only source for citation purposes.